Source: https://guthlabs.ai/docs/project-templates/grant-application/deadlines/ project template / candidate # Grant application โ€” deadlines The distinct deadlines record for Grant application. This page is proposal-only. Status: **proposed**Lifecycle: **candidate** ## Record status **Record ID**: project:grant-application **Parent lifecycle**: candidate **Page lane**: app_features **Lane lifecycle**: proposed **Owner**: Not separately recorded **Owner role**: Not separately recorded **Owner status**: Not separately recorded **Qualification result**: NOT RUN ยท held for evidence and human review **Working browser surface:** [Project templates & workflows โ€” overview]() โ€” Create a local project from this template and validate its forms. This route is local-only; provider, credential, database, customer, publication, deployment, and production effects remain held. ## Deadline and workback rules - Store every external deadline with date, time, timezone, source locator, and source date. - Require an internal target earlier than the external deadline; if no buffer is supplied, mark the workback as incomplete rather than inventing one. - Derive workback tasks from the final packaging deadline backward and record each duration assumption. - Require review and approval windows before the internal final-readiness check. - Block a milestone from complete when its required evidence, attachment, approval, or owner is missing. - Flag a deadline as at risk when a blocking dependency is unresolved at its needed-by date. - Preserve every deadline revision with old value, new value, editor, timestamp, and reason. - Treat missed deadlines as a visible failure state requiring owner, impact, recovery decision, and approval. - Do not schedule or perform external submission, provider writes, publication, or customer communication automatically. - Do not mark the application submitted unless a human records an externally verified submission receipt; this project template defaults to non-submission. - Require an explicit deadline date, time, and timezone before generating a workback. - Display the source locator beside every deadline and mark unsourced dates as unclear. - Generate milestones backward from the deadline: requirements confirmed, outline, first draft, budget draft, review, revision freeze, package check, and human submission decision. - Never schedule a task after the hard deadline unless it is explicitly marked late or recovery planning. - Show overdue, due today, upcoming, blocked, and held states using text as well as color. - If the deadline changes, preserve the prior revision and require confirmation before recalculating dependent workback dates. - Do not create recurrence automatically; recurrenceCandidate remains a human-review signal. ## Workback sequence - Create the project record and assign a human owner. - Add the opportunity source, locator, provenance, revision, and source-labelled requirements. - Record the deadline with timezone and create a workback. - Break the application into narrative, budget, attachment, and review records. - Draft each section in Paper and link it to source notes and project evidence. - Add local file references beside records; do not imply hidden upload or protected storage. - Create review to-dos with priorities, due dates, tags, and human-review signals. - Run a requirements checklist and mark each item complete, missing, unclear, or held. - Route proposed decisions through Approvals and preserve local receipts. - Package a local export or draft handoff only after human review; keep submission held. ## Scheduling records - milestone records - deadline to-dos - dependency records - owner assignments - workback schedule - workback to the stated deadline ## Sources and evidence These pointers bind the page to evidence. They do not grant authority or collapse verification into deployment. - `source_record:project:grant-application` - `NotebookCollectionKind.project` - `NotebookTodoPayload.dueAt` - `Notebook Agenda deadlines/workbacks` - `Observed native contract: project_and_field_guide_collections` - `Observed native contract: deadlines` - `Observed native contract: records` - `Observed native contract: pointguard` - `Observed app routes: /app/notebook/projects/` - `Observed app routes: /app/notebook/to-dos/` - `Observed app routes: /app/notebook/agenda/` - `Observed app routes: /app/notebook/approvals/` - `Observed app routes: /app/notebook/paper/` - `Observed app routes: /app/notebook/files/` - `Observed app routes: /app/notebook/field-guides/` - `Observed app routes: /app/pointguard/` - `project:grant-application` - `Notebook records provenance, source locators, revisions, lifecycle, tags, links, and attachments` - `PointGuard persistent cross-app context surface` - `APP_ROUTES:/app/notebook/projects/` - `APP_ROUTES:/app/notebook/to-dos/` - `APP_ROUTES:/app/notebook/agenda/` - `APP_ROUTES:/app/notebook/approvals/` - `APP_ROUTES:/app/notebook/paper/` - `APP_ROUTES:/app/notebook/files/` - `APP_ROUTES:/app/pointguard/`